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EUROCALL: Informe anual 2002-2003

Informe anual 2002/2003 (inglés) | Acta de la Asamblea General de Socios, Limerick (Irlanda) 05/09/2003 (inglés)

Minutes of the EUROCALL Annual General Meeting
Held on 5 September 2003 at the EUROCALL 2003 Conference
University of Limerick, Ireland

Present:

Christine Appel, Paul Bangs, David Barr, Lis Ramberg Beyer, Françoise Blin , Thomas Paul Brysch, Dermot F. Campbell, Angela Chambers (Treasurer), Graham Chesters , Steve Cushion, Josef Colpaert, Graham Davies, Richard Donovan - Digital Stream, Nahwat Amin El-Arousy, Brian Farrington, Margaret Gammell (Secretary), Jeannine Gerbault, John Gillespie, Ana Gimeno (Vice-President), Marie-Josee Hamel, Marianne G. Hartelius, Dominique Hemard, Philip Hubbard, Timo Hulkko, Sake Jager, Marie-Madeleine Kenning, Marcus Knierim, Inge-Anna Koleff, Lena Kuure, Sébastien L'haire, Maire Makinen, Martina Möllering, Liam Murray, Martine Nicollerat, Blaise Nkwenti-Azeh , Eamann O'Heigeartaigh, Marina Orsini Jones, Juha Pasanen, Berit Peltonen, Klaus Peters, Stephan Pohlmann, Craig Rice, Fred Riley, Lis Ramberg Beyer, Fernando Rosell-Aguilar, Bernd Rüschoff (President), Kazumi Sakai, Pirkko Sartoneva, Elke Schmölder-Hanson, Mathias Schulze, Rafael Seiz Ortiz, Lesley Shield, Virpi Sirita, Kirsten Söntgens, Donald Smart, Glen Stockwell, Przemyslaw Stencel, Peppi Taalas, Maija Tammelin, June Thompson, Doug Taylor, Oliver Traxel, Cornelia Tschichold, Cristina Tudela, Anne Vandeventer Faltin, Monica Ward.


Prior to votes being cast at the start of the meeting for the vacant positions of Vice-President and three Members of the Executive Committee, the President explained the voting procedure and the rotary system whereby one member of the Executive Committee is elected for three years, with the other two members being elected for two years.

1. Minutes
The Minutes of the Annual General Meeting held at the University of Jyväskylä on 16 August 2002 were accepted and signed as a true record. Proposed by: Klaus Peters, seconded by: Lis Ramberg Beyer, passed nem con.

2. Matters arising
There were no matters arising.

3. President's Report
Prof Dr Bernd Rüschoff presented his report, the full text of which would appear on the EUROCALL website. He drew attention to the need to entice new members from Eastern European countries into EUROCALL and the necessity of making it possible for them to stay on board. The Report was accepted and agreed. Proposed by: Paul Bangs, seconded by: Oliver Traxel.

4. Treasurer's Report
Professor Graham Chesters presented the Audited Accounts showing income and expenditure for the year 1 August 2002 to 31 July 2003, together with comparative figures for the agreed Budget for the year in question. The deficit of €6517/£3910 was disappointing. The main factors influencing the current deficit being, a slight drop in membership figures, an increase in travel expenses and the unresolved deficit from the Nijmegen Conference.

On a positive note, CUP figures forecast a small surplus for the year 2003 indicating a breakeven position in five years and income thereafter. Printing and general office costs were down.

Noting that there were deficits in both this and last year's Audited Accounts the Treasurer highlighted the requirement that the reserve should always cover at least one year's expenditure. It was therefore essential to get back to the principle of increasing the reserve each year. The Executive Committee was examining means of increasing membership figures and had agreed that travel expenses should be capped with members being self-funding wherever possible.

Total budgeted receipts for the coming year were set at €41,500. The Treasurer proposed to increase fees of individual members by rounding up the current fee of €68 to €70. All future accounts would be presented in Euro. The 2003/2004 Budget predicted modest increases in expenditure in some areas such as printing and office costs due to the move of Headquarters, however, it aimed at a small surplus.

Acceptance of the Audited Accounts was proposed by John Gillespie, seconded by Lis Ramberg-Beyer and agreed nem con.

Acceptance of the Budget was proposed by Paul Bangs, seconded by Françoise Blin and agreed nem con.

Acceptance of the new membership fee was proposed by Bernd Rüschoff, seconded by Lesley Shield and agreed nem con.

5. EUROCALL Conferences
5.1 It was noted that, despite earlier uncertainties, the EUROCALL 2000 Conference at the University of Abertay, Dundee, had generated a surplus of 4,000 GBP. Thanks were due to Philippe Delcloque for all his efforts on behalf of EUROCALL.
5.2 The organisers of last year's Conference in Jyväskylä were congratulated on achieving the projected target.
5.3 With regard to future venues for Conferences it was noted that there should be closer contact between the EUROCALL Executive Committee and local organisers in order to avoid problems of underachievement in profit.
5.4 Klaus Peters was commended and thanked for his organisation for EUROCALL 2004 in Vienna.
5.5 It was reported that there had been an approach from Italy to host EUROCALL 2005 in Venice. A representative from Venice had met(at their expense), with the EUROCALL Executive to discuss the matter and the Executive were awaiting a firm proposal, which would be considered at the next Executive Committee meeting.
5.6 In answer to a suggestion from the floor it was confirmed that the Committee would look at the timing of the Conference. A date other than early September would be considered.
5.7 Members were invited to submit proposals to host EUROCALL 2006/2007. Further details were available from the EUROCALL office.
5.8 It was suggested that EUROCALL 2007 should be held in an Eastern European country and it was agreed to proactively follow up this idea in Vienna. It was further suggested that a venue close to Germany should be considered for 2008 in order to coincide with the AILA World Conference.
5.9 The President congratulated the organisers of the current Conference in Limerick and commended them on the excellent organisation and facilities.
The organisers were confident that the target of €8000 would be met.

6. Voting
The votes cast at the start of the meeting had been counted. Following the call for nominations for the positions of Vice-President and three Executive Committee members, the following nominations had been received by the closing date:

For the position of Vice-President, Ana Gimeno, nominated by Christina Pérez Guillot, seconded by Rafael Seiz Ortiz.

For the position of member of the Executive Committee:

Ana Gimeno was duly elected to the position of Vice-President with 57 votes.

Françoise Blin, Maija Tammelin and Lesley Shield were elected with votes of 47, 47 and 35 respectively. Françoise and Maija, both tied at 47 votes, it was mutually agreed that Maija would serve for three years. John Gillespie received 19 votes.

7. Other Business
7.1 Graham Davies reported on the WORLDCALL Conference which was successful and congenial but which made a loss due to the SARS scare. Fortunately, it was underwritten. GD emphasised WORLDCALL'S attitude of an 'invitation to all' and mentioned specifically the need to outreach to nations presently underserved. He remarked on the high number of papers being rejected and commented that perhaps would-be presenters could gain more experience by attending Conferences such as EUROCALL. He suggested that EUROCALL might consider holding workshops on how to present. The President agreed to look at and update Guidelines for Presenters, and to do whatever possible to get newcomers into the field, including looking at possible sources of funding. GD commented that WORLDCALL must aggressively seek funding in order to aid countries on the fringe of new technology
7.2 The President thanked Mrs. June Thompson who was retiring as Secretary of EUROCALL. He welcomed the new Treasurer, Angela Chambers and Secretary, Margaret Gammell and wished them well in their positions.

Margaret Gammell
Secretary EUROCALL

24.11.03


Última actualización: 9 de noviembre de 2003